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General Services Office

Saturday, 07 May 2011 15:52 Written by Administrator
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The aim/purpose of this charter is to work for better quality in public service.

We deliver the following services

  1. Implement proper procurement, care, utilization, custody and disposal of supplies and properties of the government.
  2. Assign office and the land space to entitled public officials
  3. Maintain and supervise janitorial, security, landscaping and other related services in the area of jurisdiction of the government;
  4. Collate and disseminate information regarding prices and other costs of supplies and other items
  5. In front line of general services in the protection of records, supplies, properties and structures and the orderly and sanitary cleaning up of waste materials.

Our aim is to achieve the following service delivery/quality parameters

Nature of Service Service Delivery Standard Time Limit
(days/hours/min)
a. Procurement
Checking Requisitions
Securing Quotations
Analyzing Quotations
Scheduling purchases and deliveries
Issuing purchase orders
Follow up for delivery
Checking receipt of materials		 2 days
b.1. Supply records
b.2 Registration and Insurance of gov't. vehicles		 Consolidating Procurement Plan
Maintain Purchase records
Maintain price records Smoke Emission test, renewal of insurance and registration at LTO		 5 days
c. Material management Maintain Stocks and requisition records
Maintain inventory balance		 n/a
d. Utility services Maintain orderly and sanitary cleaning up of waste materials
Perform janitorial services such as orderly and sanitary cleaning of offices, buildings and facilities
Handle landscape and beautification areas owned by the gov't		 n/a

Information on the following subjects can be obtained from our offices listed below

Information Name of Officer Designation Located at Telephone/
Fax/Email/
Mobile No.
Procurement services & protection of LGU properties Analyn Polanco MGSO MGSO office 0917-8657075
Records Fely De Guzman Records Officer MGSO office 0905-9076335
Maintain stocks Renato Cruz Storekeeper MGSO office 0908-8644650
Requisition/canvassing Nelson Uao Purchaser/Canvasser MGSO office 0919-8060429
Process voucher, maintain inventory balance Mary Ann Carreon Inventory Officer
(Job Order)		 MGSO office 0906-81 22682
Supervise utility personnel/fuel control Edgar Bernardino Utility MGSO office
Maintain orderly & sanitary cleaning Francisco Garcia
Lino Sagun
Exequil Morado
Hermina Marana		 Utility Areas assigned

For information outside office hours, please contact:

Engr. Analyn T. Polanco - (078) 664-05-47

Availability of Prescribed Forms

Title of Form Fee to be Paid Who to Contact
  1. Purchase Request
  2. Purchase Order
  3. Canvass Form
  4. Inspection & Acceptance Report
  5. Waste Materials Report
  6. Abstract
  7. Fuel Requisition Slip
n/a GSO personnel

Complaint Redressal System

Courteous and helpful service will be extended by all the staff. If you have any complaints to make with respect to the delivery of the above standards you are welcome to register your complaints with the following officers:

Name Designation Located at Telephone/Mobile Phone /Fax/Email
Analyn T. Polanco MGSO MGSO Office 0917-8657075
Fely De Guzman Records Officer MGSO Office 0905-9076335

Standard Operating Procedures on Procurement Other thatn Competitive Bidding for Regular Office Supplies/Good and Office Equipments

With an aim of establishing a systematic procurement procedures, you are enjoined to strictly adhere on the above subject and relative thereto the following process flow must be observed:

Start

  1. Submit accomplished PURCHASE REQUEST (PR) and OBLIGATION REQUEST (OR).
  2. All Purchased Request to be pre-numbered by the Records Officer.
  3. Corresponding PRICE QOUTATION (PQ) will be prepared to effect canvassing.
  4. Prepare PURCHASE ORDER (PO) based on the result of the Price Quotations.
  5. Delivered Items to be accepted by the Property Officer and the same shall be presented to the Inspectorate Team for them to accomplish the INSPECTION & ACCEPTANCE REPORT (IAR)
  6. Corresponding REQIDSITION & ISSUE SLIP (RIS) to be formally accepted by the end-user, accomplish corresponding ACKNOWLEDGEMENT RECEIPT FORM FOR EQIDPMENTS (ARFE) and INVENTORY CUSTODIAN SLIPS (ICS) whichever is applicable.

Finish

Note:

- Obligation Request (OR) not required for Trust Fund
- Pre & Post Inspection Report/Waste Material Report shall be accomplished for repair and replacement of spare parts
- Each copy of PR, PO, IAR, ARFE, ICS and RIS should be kept for records purposes.
- Observe proper coordination in all or the procurement processes.

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